London Teaching Pool is working with a Secondary School Based in Greenwich, South East London that is recruiting for a HR Officer/Advisor to join them on a permanent contract form January 2018.
The successful candidate will be an integral member of the support team; the post holder will take responsibility for HR Administration within the school, undertaking duties across a range of HR activities including recruitment and selection, data management and reporting, compliance and general HR administration. You will be joining an expanding school with the extension of their new building commencing February 2018; completion should be by Summer Term 2019.
Recruitment and Selection
To co-ordinate the recruitment processes across the school, including scheduling and booking interviews , liaising with the candidates and producing recruitment panel packs
To process staff appointment documentation for successful candidates, including offer letters, contracts of employment and all pre-employment checks
To attend interviews as required and to provide feedback to all candidates after interview, whether successful or not
To process staff appointment documentation for successful candidates, including offer letters, contracts of employment and all pre-employment checks, including DBS and reference checks
To oversee the initial induction process once the candidate is in post
Employee Relations, Policies and Procedures
Data Management and Reporting
To manage the HR System to ensure that electronic employee records are accurate and up to date. This will include responsibility for data entry, and regular and ad hoc reporting
To maintain an accurate and up-to-date Single Central Register (SCR) (this is a
requirement of Ofsted)
To co-ordinate the school’s School Workforce Census annual return
To keep and maintain all school and Central HR policies , both electronic and printed, ensuring that all current HR related policies and procedures are available
Performance Management, Appraisal and Staff Training
Support line managers through the performance management process as required
Provide advice on training and development and arrange relevant training
Ensure that training needs identified in the appraisal process are carried out and
To develop and maintain a staff training record of statutory training, e.g. fire safety, first aid etc.
To administer absence reporting and recording processes, ensuring that all absence is reported, recorded and followed up on with the relevant line manager in accordance with the appropriate policies and procedures
To co-ordinate the performance management process, ensuring that line managers
complete performance management meetings and paperwork on time
To take responsibility for ensuring that the probation process is managed effectively
To coordinate the staff induction process and ensure that it is effectively managed
General HR Administration
To maintain an accurate and up-to-date paper and electronic filing system for personnel records
To complete a range of HR related paperwork
To process staff changes and staff leaving documentation and arrange exit interviews
To produce a range of HR letters and correspondence (e.g. variation to contract letters, maternity and holiday entitlement)
To take minutes at formal meetings (e.g. discipline, grievance, capability)
To monitor the use of fixed term contracts and ensure that issues are followed up
Person Specification: HR Officer/ Advisor
Right to work in the UK
Educated to level 2 in English and Maths
HR qualification (Certificate in Personnel Practice (CPP) or other relevant HR
Experience of working in HR at Officer/Advisor level
Experience of working in a similar role in a school environment
Experience of using an HR Database
Experience of taking minutes for meetings.
Genuine passion for working in an school and a belief in the potential of every pupil
Professional outlook, highly organised , able to multi task and meet deadlines
As the school grows, it is likely that this role will evolve and develop and it is therefore essential that candidates are able to be flexible with a ‘can do’ approach.
Helpful and positive nature and ability to stay calm and diplomatic under pressure
Understanding of the importance of confidentiality and discretion
Resilience and determination to support HR processes
Detail orientated and able to take ownership of tasks and work with minimal supervision
Good IT skills including the ability to confidently use Microsoft Word and Excel
Strong administrative and organisational skills
Excellent written and oral communication skill
Commitment to the safeguarding and welfare of all pupils
This post is subject to an enhanced DBS check
Willing to attend training appropriate to the post
TLTP Education is an Equal Opportunities Employer. We are committed to the promotion of diversity and equal opportunity, as an employer and in the delivery of our services.
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